Terms and Conditions for Venue Rental


Please Read Before Booking

These Terms and Conditions help set clear expectations for renting Middletown Party Place. By booking the venue, you agree to follow the guidelines below. If you have questions, contact us before you reserve your date.


Venue Usage

  • The renter is responsible for all guests during the rental period.
  • The venue may only be used for the event type described during booking.
  • The renter agrees to follow any posted rules and any instructions provided by the venue host or coordinator.
  • The renter must follow all local laws and regulations.
  • Capacity is limited to approximately 80 guests inside the venue. Outdoor space may be available, but total guest count must remain safe and manageable.


Booking, Payments, and Deposits

  • Reservations are confirmed through the online booking and payment process.
  • If a deposit option is offered for your booking, it will be presented during checkout along with remaining balance terms.
  • Any remaining balance, if applicable, must be paid by the due date provided during booking.
  • Failure to pay by the due date may result in cancellation of the reservation and loss of any deposit paid, depending on the booking terms shown at checkout.


Parking Locations

  • Parking guidance will be provided before your event so your guests know where to go.
  • The renter agrees to ensure guests park only in permitted areas and do not block driveways, entrances, fire lanes, or neighboring access points.
  • Any towing or parking violations caused by guests are the renter’s responsibility.


Accessing the Venue (Entry and Exit)

  • Access instructions will be provided prior to your event. This may include key handoff, lockbox instructions, or electronic entry.
  • A coordinator may meet the renter at the venue for entry and an initial walkthrough.
  • The renter is responsible for securing the venue when exiting, following the agreed-upon checkout process.
  • Lost keys, damaged lockboxes, or misuse of electronic entry may result in a replacement or service fee.


Cleanup Requirements and Cleanup Add-On

  • The renter is responsible for returning the venue to the condition it was received in unless a cleanup add-on has been arranged in advance.
  • Standard cleanup expectations typically include:
  • Removing all decorations, food, and personal items
  • Bagging and placing trash in designated containers
  • Wiping obvious spills
  • Returning moved furniture to its original placement
  • If a cleanup add-on is purchased, the scope of that service will be defined at booking. Cleanup add-on availability may vary by date and staffing.


Damages and Reconciliation

  • The renter is responsible for any damage caused to the venue, furniture, fixtures, equipment, walls, floors, or outdoor areas during the rental period.
  • If damage occurs, Middletown Party Place may charge the renter for repair, replacement, or additional cleaning.
  • Charges may include labor, materials, vendor service calls, and administrative time required to restore the venue.
  • If applicable, damage charges may be applied to the payment method used during booking.


Damaged Tables and Chairs

  • Tables and chairs are provided for normal event use.
  • The renter is responsible for damage beyond normal wear, including broken legs, cracked surfaces, staining that requires replacement, or structural damage.
  • If tables or chairs are damaged, replacement or repair costs may be charged to the renter.


Renting Additional Chairs and Tables (Add-On)

  • If your event requires more seating or table space than what is included, additional tables and chairs may be available as an add-on.
  • Availability is not guaranteed and depends on inventory and scheduling.
  • Add-on rentals must be arranged in advance so the venue can prepare the correct setup.


Bonus Party Room Rentals

  • If a bonus party room is available, it may be rented as an add-on depending on the date and event type.
  • Bonus room use must be confirmed in writing before the event.
  • The renter is responsible for the bonus room under the same usage, cleanup, and damage terms as the main venue space.


Changes, Cancellations, and Rescheduling

  • Rescheduling and cancellation policies are provided during booking and may vary depending on timing and rental type.
  • Any approved reschedule is subject to availability.
  • If the renter cancels, refunds or credits, if any, follow the policy presented at checkout.


Agreement

By booking Middletown Party Place, the renter confirms they have read and agree to these Terms and Conditions and accepts responsibility for their event, guests, and the condition of the venue after the rental.